Site diaries, without the Monday morning paperwork.

WorkflowFix replaces the messy Word-doc daily diary with a simple web-based workflow your team will actually use. Built for small and mid-sized UK construction firms.

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Free while we're in early access. No card required.

The problem

Sound familiar?

Every site manager keeps their own Word doc, all slightly different.
Photos get lost in WhatsApp groups.
By Friday, half the diaries are missing or filed wrong.
Compliance ticks are copy-pasted from last week.
You spend Monday morning chasing what should've been recorded on Tuesday.

There's a better way.

What you get

Everything you need. Nothing you don't.

Simple, fast, mobile-first. Your site managers will pick it up in an afternoon — not a fortnight of training.

One diary per site, per day.

No competing versions. Whoever's on site records it, everyone sees the same truth.

Compliance in one tap.

H&S, toolbox talk, permits — tick what happened today. Rolls straight into the PDF.

Photos from your phone.

Straight to the diary, auto-oriented, no faff. HEIC files handled without conversion.

Weather auto-filled.

Postcode-driven, appended to your notes. Optional AI-written summary in one click.

Print-ready PDFs.

Per project or a whole day at once. Send to head office, keep for records.

Multi-site, multi-user.

Site managers see their patch. Admins see everything. Roles that don't get in the way.

The big platforms

Procore and its peers are built for enterprise. Expensive per-seat, complex to set up, weeks of training.

Perfect if you're running a hundred-plus sites with a dedicated software team — overkill if you're not.

WorkflowFix

The opposite. Sign up today, working diary by tomorrow. No consultants, no procurement forms, no seat licences.

Built for small and mid-sized firms where the site manager is also the paperwork manager.

Questions

Frequently asked

Is it really free?

Yes, while we're in early access. When we introduce paid plans you'll be told well in advance, and current workspaces get a fair transition.

Where's my data?

On UK servers in London, encrypted in transit, hosted by UmbrellaDev. WorkflowFix is designed, built, and hosted entirely in the UK.

Can my whole team use it?

Yes. Everyone assigned to a site can edit its diary. Admins see everything. No per-seat pricing to worry about.

Does it work on phone?

Yes — it's built mobile-first for use on site. Any modern phone browser works: no app to install.

What if I want out?

Cancel any time. Your data is yours — we'll export it on request.